Top 8 Reasons For The Companies To Adopt SharePoint Online

As businesses expand, they keep improving their collaboration and communication. More employees and clients become interconnected, demanding a technology that facilitates this expansion. Several enterprises have been taking advantage of the SharePoint platform to make desirable developments for expansion. The adoption of SharePoint online has increased over time and many more enterprises are adopting it. However, many companies are hesitating to take this leap. SharePoint offers many advantages. It has evolved from a mere tool to a modern digital workplace that can help every company grow in collaboration and content management.

Features of SharePoint Online

• Mobile-friendly application
• Document collaboration
• Automatic updates
• Easy navigation
• Extended sharing capabilities
• Automation of business processes with exclusive tools
• Document access management

This long feature list is followed by regular updates that enhance the performance of the application. There are many reasons for Enterprises to migrate to SharePoint Online. Let us take a look.

Benefits of Sharepoint Online

1. Access management 

Moving ahead in SharePoint, the next level of access management should enable people to access information irrespective of their location. SharePoint online is the perfect solution for companies expanding globally. With just a web browser and internet connection, any individual can access the required information and continue with their work. There are no on-premises restrictions and the content can be shared with external users who can be potential clients. This increases efficiency and productivity. 

2. User friendly-interface

We are talking about modern out-of-the-box SharePoint which comes with a highly intuitive user interface. The site owners and super-users get better options to manage the site and digital workplace. SharePoint online can serve as an ideal gateway for digital workspaces. 

3. Central content hub

With business access to OneDrive, business owners can make SharePoint online the central content hub that stores all the files and content. Cross-site navigation becomes easier when users can access all the news and updated information at one location. Access management can be easily managed with cloud-based ‘My Documents’. The latest ‘Sync Client’ feature has been devised to help businesses sync OneDrive with all the files. The mobile-friendly application is the icing on the top where you can manage the documents from your mobile and find the analytics regarding the usage of the documents. 

4. A new set of features

As you migrate from SharePoint intranet to SharePoint online, you can access an exclusive set of features. Power automation is one of the exclusive tools that help users create workflows at a fast pace. Then, there is Microsoft Graph for storing user information, and Delve to connect the team members. 

5. Easy updates

It is time to upgrade your business processes with SharePoint online. Unlike SharePoint on-premise where the users needed to manually update the applications, SharePoint online automatically updates itself. This upgrade can take place without interrupting any of the operations. The organizations get latest update without any downtime. 

6. Cost-efficiency

Let us welcome the flexible subscription model where the users get to pay for what they consume. Large enterprises can immensely benefit from the subscription model as they can scale their consumption with an increase in their business. The $5/user/month is an affordable package that companies can afford given the benefits related to connectivity, teamwork, and sharing. Companies get a pay-as-you-go option that makes the entire solution very cost-effective.

7. Improved security compliance

Security has always been a concern for every company. The multiple layers of security in SharePoint online include physical security with secret data centers, BitLocker encryption, data centers for backup, multifactor authentication for identity protection, and many more features for data protection. SharePoint Online is a new-age tool that continuously gets security updates, making it a very secure solution. 

8. Better resource management

The automatic updates, advanced backups, and features save a lot of time, letting you optimally utilize the resources. Organizations can allocate the resources to a more effective area instead of manually handling the updates and maintenance. The cloud-based system eliminates the need for any hardware which again is a positive step toward resource management. 

These are some of the major advantages for which the companies can migrate to SharePoint online for all their business needs. 

Things to Consider Before Moving to SharePoint Online

Above mentioned points can highlight the benefits that you get with SharePoint Online, compelling you to hire SharePoint online experts. You may end up connecting with a Software development company to hire dedicated SharePoint online developers and experts. It might seem like a no-brainer but that would not be true. Companies need to plan their move from conventional systems to this new application. You can keep the following things under consideration:

• Finding out the features compatible with SharePoint Online and the additional tools required to support the non-compatible features. 
• Identifying the content inventory that needs to be moved
• Exploring ways to move the solutions custom-developed for the current SharePoint system
• Checking the compatibility of third-party web apps
• Steps to divert the incoming content feeds

This is just a limited set of things that demand your attention and its length depends on the workability of the organization. If you are hesitant, then you can hire SharePoint online developers to create this list of prerequisites for the migration. 

Conclusion

Cloud is the new component in technology that offers immense flexibility and scalability in operations. Enterprises can leverage SharePoint online as per their business needs, strategy, and goals. Creating a concrete strategy for migration can help you understand the involved cost, time, and risks. You can hire SharePoint Online experts to understand the existing SharePoint implementation and to ensure that there is no data or functionality loss in the migration process. Hire a software development company to connect with SharePoint Online experts who can help you strategically migrate to SharePoint Online and boost the efficiency of the business.